private sale invoice template

Setting up a private sale invoice template? Keep it clear, grown-up, and impossible to squabble over later.

• Buyer & seller details: full names, addresses, phone, licence numbers.
• Vehicle details: make, model, year, colour, VIN, rego, odometer.
• Sale details: price (AUD), deposit, balance, date/time, payment method.
• Condition & terms: “sold as-is, no warranty,” plus any included accessories/spares.
• Declarations & signatures: both parties sign and date; add a witness if you want belt-and-braces.

Attach a receipt for any deposit, run a PPSR check for finance owing, and both parties keep a copy like it’s a prized Bunnings sausage. If you’d wing it for a dodgy coffee table, fine—but for a car, write it down properly.